Welcome to the August 2019 Newsletter

Welcome to the August 2019 Newsletter

As the rising winds of autumn dry the last puddles of summer, as the distant agony of CAO waitees becomes the ecstatic onslaught of eager first years, and as the bright lights of a new academic year loom behind the dusk of our summer sunsets... welcome to the WST August newsletter. Since our last newsletter in May we were glad …

WST Spotlight

Green Belt project - The Fee Assessment Enhancement

Green Belt project - The Fee Assessment Enhancement

By Ryan Teevan, UCD Registry - Administrative Services What is the Fee Assessment Enhancement Project? The Fee Assessment Enhancement project is a review of our current practice around fee assessment with a view to improving the process for students and staff by the start of the 2019/2020 academic year. The project is being done as an UCD Agile Green Belt …

Community news

WST Summer School July 2019

WST Summer School July 2019

This year the WST Summer School was taking place on 16th, 17th and 18th July 2019. This 3 day event attracted 170 people from all over University! We had 8 sessions delivered by UCD Agile team, UCD Communities of Practice and our training partners, SQT. Session 1: Yellow Belt training Session 2: Chromatography CoP Session 3: Fundamentals of Lean for …

UniShare User’s Coffee Morning

UniShare User’s Coffee Morning

By Amy McDonald and Jeremy Britton, UCD Agile The UniShare User’s Coffee Morning was hosted on 17th July in E2.16 O’Brien Centre for Science (East) . The USM Rollout Team had this idea for a while as more offices began using UniShare as part of the USM. As part of the WST Summer School we brought both new and long-standing …

Continuous Improvement

UCD Warp It (Waste Action Reuse Portal)

UCD Warp It (Waste Action Reuse Portal)

By Pia Polotto, UCD Estate Services Following on from the success of the UCD Furniture Re-use scheme which was featured in WST 2017, UCD Warp It was launched in April 2019, with an online catalogue of office furniture available to UCD staff and to charity/non- profit organisations in Ireland. UCD Warp It is a web based, furniture reuse platform, and …

Student Vetting

Student Vetting

By Niamh Fitzgerald and Kaylin Bednarz, UCD Registry - Admissions Student Vetting consists of an external process carried out by the National Vetting Bureau, supported by an internal process within UCD. Both processes were completely paper based until 2016 when the National Vetting Bureau launched their eVetting Portal. In March 2018, Admissions moved the internal UCD process online to Infohub. …

USM Rollout Update– August 2019

USM Rollout Update– August 2019

By Jeremy Britton & Amy McDonald, UCD Agile Closing out Phase 3 of the USM Rollout Phase 3 of rollout kicked off in May with the offices in the College of Science and College of Business; Quinn, Smurfit and the Centre for Distance Learning. During this Phase we ran WHY Statement and process mapping workshops and set each of the …

Communities of practice

New Community of Practice for Project Managers Coming Soon

New Community of Practice for Project Managers Coming Soon

By Iseult Ó Síocháin, UCD Registry We are delighted to announce that a new Community of Practice for Project Managers will be officially launched at the WST event on 23 October. The PM - CoP arises from what we see to be the need for improved knowledge sharing around project management practice. The mission of the PM – CoP is …

News from The Community of Practice for School Managers

News from The Community of Practice for School Managers

By Claire Nolan, School of Information and Communication Studies Administrative staff find the summer months as full of obligations as the rest of the year. Nevertheless, a quieter campus allows for reflection on the year that has passed, and preparation for the year to come: there are new regulations to become familiar with, several benchmarking elements approaching, and new academic …

UCD Mass Spectrometry Community of Practice

UCD Mass Spectrometry Community of Practice

By Dr Jimmy Muldoon, School of Chemistry On 17th July 2019 the UCD Mass Spectrometry Community of Practice hosted a meeting as part of the UCD Agile WST Summer School. We were delighted to welcome our new members, the Medical Bureau of Road Safety and Life Scientific. Karen Hayes, Senior Analyst with the MBRS presented an engaging overview of their work …

Kick-off meeting of the CoP – Chromatography

Kick-off meeting of the CoP – Chromatography

By Dr Sabine Harrison, School of Agriculture & Food Science As part of the UCD Work Smarter Together Summer School, the new “Community of Practice – Chromatography” was launched on Tuesday, 16 July 2019. The kick-off meeting was attended by researchers, academics as well as technical staff. The focus of this Community of Practice (CoP) is to bring all users …

Upcoming events

UCD Agile learning and professional development training

UCD Agile learning and professional development training

UCD Agile offers training in Lean that is designed to provide UCD staff with the knowledge and tools to start applying the principles of Lean back in their workplace. As part of our on-going training, we have three sessions coming up later in September: Fundamentals of Lean, Yellow Belt, and Lean Practitioner. Fundamentals of Lean (While Belt) is a half …

Work Smarter Together 23 October 2019

We wanted you to know first!

The Work Smarter Together October event is happening on October 23rd. We wanted you to know first so you can save the date. Add this event to your Google calendar by clicking this button In this year’s October event we will be hosting the launch of a new community of practice and, inspired by the sustainability agenda, exploring Lean & …

Tools and templates

How to error proof your process by conducting a failure mode and effects analysis (FMEA)

How to error proof your process by conducting a failure mode and effects analysis (FMEA)

By Olga Murdoch, UCD Agile Figure 1 Sample FMEA from the Module Reading Lists project What is a FMEA used for and why should someone use it? A failure modes and effects analysis (FMEA) is a tool for assessing the risk of failure within a process. It is used to ensure effective design of new processes and/or to assess the …

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